Business organization is essential to maintaining smooth business operations and increasing employee productivity. The latest Office Depot Small Business Index shows that 83% of small business owners believe an organized workspace is a critical part of their business. About 63% percent believe that organization correlates to their business’ profitability.
Whether you’re blessed with natural organizational skills or not, there are several things you can do to make sure your business is organized.
Here are five tips to organize your business:
1. Organize Your Paper Files and Documents
Taking time to organize your documents can help your business run smoothly and reduce stress in the workplace.
To get started, go through your paper files and shred anything that is outdated or no longer relevant to your company. Keep legal documents and important paperwork such as warranties, tax documents, contracts, receipts, and bills. Be sure to store the files in file boxes or binders and place them on shelves, in a closet or at an off-site center to save space. You can organize the files alphabetically, by file type or color coding.
If you’re looking to organize your files and documents, you can check out this page. You will find a variety of office organization products including desk organizers, letter racks, business card holders and documents cabinets among others.
2. Tidy Up Your Social Media Profiles
Just like your office space, your social media account can fall prey to clutter. To declutter your social media profiles, start by identifying accounts where your business has a strong presence and drop accounts that you no longer use. Once you’re done, update all the information on the remaining social media accounts. Profile pictures, business bio, and blog posts are some of the things you may want to update.
3. Get Your Computer Organized
Maintaining an organized computer depends on your work style and how you use your computer. However, some of the best ways to keep your computer organized include deleting files and apps you no longer use, creating shortcuts to most frequently used apps and files, backing up your data and using helpful software. Software you should own includes contact management database, antivirus software, and Microsoft Outlook.
4. Organize Your Content Marketing Efforts
Effective content marketing is vital to attracting customers and building relationships with existing clients. As a small business owner, you may not have enough time to spend on content creation and circulation. However, organizing your content marketing efforts can help you get the most out of your marketing strategy. Here are some ways to do this:
Create an editorial calendar
An editorial calendar will help you to plan the production and publishing of your content. Additionally, it will ensure you publish content on a consistent basis.
The first step to creating the calendar is to determine the type of content you want to produce. This may include videos, memes, blog posts, eBooks and slideshows among others. The next step is to set a content creation and publishing schedule.
Hire a virtual assistant
If you have some extra cash, consider hiring a virtual assistant to help fill out your editorial calendar.
Use content automation software – this tool allows you to automatically publish content across several platforms, schedule content for future posting and keep track of content updates.
5. Master Time Management
Time management can improve the success of your projects and increase overall productivity. Here are some practices to help manage your time effectively:
- Schedule your time on a planner such as an appointment book, desk calendar, computer program or handheld devices.
- Batch your tasks – this means collecting all similar tasks for the day or week and doing them all at once.
These are only some of the office organization tips you may want to try out. To get more tips to organize your workspace, subscribe to BizPenguin.com.